Privacy Policy

CascadeEd is committed to protecting your privacy. We collect and use only the information necessary to provide our budget planning services to BC school districts. Data is stored and processed in Canada in compliance with the Freedom of Information and Protection of Privacy Act (FOIPPA).

Last updated: February 27, 2026

Who We Are

CascadeEd is a K-12 budget planning platform operated by CascadeEd Technologies Inc., a British Columbia corporation. We provide budget planning, salary calculations, and public consultation tools to school districts across British Columbia.

Information We Collect

Account Information

When you create an account with your school district, we collect:

• Email address (for account access and communications)
• First and last name (for identification within your organization)
• School district or organization membership
• User role and school assignments (for access control)

Public Budget Simulation Data

When you participate in a public budget simulation, we may collect:

• Your budget allocation choices (anonymized for aggregate reporting)
• Comments and feedback you provide
• Optional demographic information (postal code, role in community, number of children) to help districts understand community perspectives

Information Collected Automatically

We automatically collect certain information when you use our service:

• Usage data (pages visited, features used, time spent)
• Device information (browser type, operating system)
• Log data (IP address, access times, referring URLs) for security and troubleshooting

How We Use Your Information

We use collected information to:

• Provide and maintain the CascadeEd platform
• Send administrative communications about your account
• Analyze usage patterns to improve the service
• Prevent fraud, detect security issues, and maintain audit trails
• Comply with legal obligations and respond to lawful requests

Legal Basis for Processing

Under British Columbia's Freedom of Information and Protection of Privacy Act (FOIPPA) and the Personal Information Protection Act (PIPA), we collect, use, and disclose information with:

• Your consent where required (e.g., optional demographic information)
• Necessary for contract performance (e.g., providing the service you signed up for)
• Legitimate business purposes (e.g., security, improvement of services)

Information Sharing

We do not sell your personal information. We may share information in the following circumstances:

We do not sell, rent, or trade your personal information to third parties.

Service Providers

• Clerk – Authentication and user management (stores email, name, password hash)
• Cloud hosting providers – Database and application hosting in Canada

Legal Requirements

We may disclose information when required by law, court order, or to protect our rights, privacy, safety, or property.

Data Storage and Transfers

Your data is stored on secure servers located in Canada. We take appropriate measures to ensure your information is protected regardless of where it is accessed.

Data Retention

We retain personal information for as long as necessary to fulfill the purposes outlined in this policy, including:

• Active accounts: Information is retained while your account is active
• Audit logs: Retained for 7 years for compliance and security purposes
• Legal requirements: Retained as required by law or to resolve disputes

Your Privacy Rights

Under FOIPPA and PIPA, you have the right to:

• Access: Request a copy of your personal information
• Correction: Request correction of inaccurate information
• Withdraw Consent: Withdraw consent where processing is based on consent
• Complain: File a complaint with the Office of the Information and Privacy Commissioner for British Columbia

How to Exercise Your Rights

To exercise these rights, contact us at privacy@cascadeed.com. We will respond to your request within 30 days.

Security

We implement appropriate technical and organizational measures to protect your information, including:

• Encryption in transit (HTTPS) and at rest
• Role-based access controls limiting data access to authorized personnel
• Continuous monitoring for security threats
• Regular security assessments and penetration testing

Children's Privacy

CascadeEd is a professional tool designed for school district staff and adult community members. We do not knowingly collect personal information from children under 19 (the age of majority in British Columbia). Public simulations are intended for adult participants.

Changes to This Policy

We may update this Privacy Policy periodically. Significant changes will be communicated via email to registered users and by updating the 'Last updated' date at the top of this page. We encourage you to review this policy regularly.

Contact Us

For privacy inquiries or to exercise your privacy rights, please contact us: